On-the-Day Coordination (a.k.a. “Wedding Day Management”)

 

Purpose: For couples who’ve planned everything but need a professional to execute it.

Our role: The event conductor making sure the plan runs perfectly.

Timeline: Typically 4–6 weeks before the wedding.

Our duties:

• Initial consultation to understand plans, contracts, and supplier list.

• Review timelines, floor plans, and contact all suppliers.

• Create a detailed wedding day schedule (minute-by-minute).

• Visit the venue before the event (walk-through with couple or manager).

• Coordinate supplier arrival, setup, and deliveries.

• Manage ceremony and reception timing (processional, speeches, dinner, etc.).

• Troubleshoot any issues (late arrivals, weather, forgotten items).

• Oversee teardown and ensure all suppliers collect items.

• Be the main point of contact for everyone so the couple can relax.

Not Included: Supplier sourcing, booking management, or design concept creation those belong in higher packages.

 

Average Fee: £600–£1,200

Deliverable: 1 wedding-day schedule + vendor contact sheet.

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Partial Planning

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Purpose: For couples who started planning but need expert help closer to the date.

Our role: The project manager and stylist in one.

Timeline: Begins ~3–6 months before wedding.

Our duties:

• Initial consultation + review of all progress so far.

• Create or refine wedding design theme / mood board.

• Recommend missing suppliers (photographer, florist, DJ, etc.).

• Negotiate supplier contracts if needed.

• Manage timeline, payment reminders, and checklists.

• Attend venue visit(s) and final meetings.

• Create full event itinerary and manage suppliers on the day.

• Supervise décor setup, ceremony, reception, and teardown.

​​Not included: Venue search, full vendor sourcing, or managing every purchase only supplement and finalise.

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Average Fee: £1,200–£2,500

Deliverable: Mood board, supplier list, planning timeline, and day-of coordination.

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Full Wedding Planning

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Purpose: End-to-end service perfect for busy clients or destination weddings.

Our role: The creative director, logistics manager, and client advocate all in one.

Timeline: From concept (9–18 months before) to day-of coordination.

Our duties:​

1. Initial stage

   • Consultation to understand budget, vision, guest count, and style.

   • Create a custom wedding concept (theme, colours, mood board).

   • Create and manage a detailed budget spreadsheet.

   • Source and shortlist venues attend visits with couple.​​

2. Supplier management

   • Source, negotiate, and contract all suppliers (caterer, florist, entertainment, etc.).

   • Track payments, deadlines, and deliveries.

   • Maintain a shared planning timeline.​

3. Design & Styling

   • Create a detailed design plan (table layouts, décor, lighting, stationery).

   • Organise mock-ups or samples.​

4. Pre-wedding coordination

   • Create guest lists, and seating plan.

   • Confirm all bookings and logistics 1 month before.​

5. Wedding week / day

   • Oversee setup, suppliers, ceremony, reception, and teardown.

   • Troubleshoot and act as point-of-contact.

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Average Fee: £2,500–£5,000+ (or 10–15% of total wedding budget)

Deliverable: Full vendor management, wedding design plan, timeline, budget tracker, and on-the-day coordination.

 

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Décor & Styling Package

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Purpose: Focus purely on visual design and setup for couples who handle planning but want professional aesthetics.

Our role: Creative stylist + setup manager.

Our duties:

• Initial design consultation (theme, palette, inspiration).

• Create design mood board and décor proposal.

• Source décor items (flowers, linens, backdrops, candles, signage).

• Hire/own props and décor inventory (or work with hire companies).​

• On the day:

• • Supervise décor installation.

  • Set up tables, ceremony space, and reception décor.

  • Manage teardown and item collection.​

• Optional:

• Provide décor hire or purchase packages.​

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Average Fee: £250–£1,000+ (depending on scope)

Deliverable: Design board + setup checklist + styling execution.

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No matter where you are in your wedding planning journey, we are here to guide every step of the way and help you create unforgettable memories for you and your loved ones. If you're ready to take the next step, simply click the button below to get in touch or give us a call. We look forward to embarking on this exciting journey you!